Integrating retained IT organisations in the outsourced world

Posted: 03/12/2016 - 04:30

While there is a lot of focus and discussion on how to outsource the right way and bring business value, a very common mistake many companies make is around ignoring how outsourced services are orchestrated with the functions of the retained organisation(s) to provide business with a seamless “IT experience”.

Organisations retain specific IT functions for a good reason. There’s the core vs non-core aspect, and then some functions require specialised skills that are best outsourced. The value and goodness of having retained teams is fully unleashed only when such teams are well integrated with other teams – including the outsourced teams. Very often this is a neglected area and impacts not just performance of the retained teams but also those that of teams supporting outsourced service areas.

Throw offshored teams into the mix and the adverse impact is increased due to the challenges of remote collaboration and other divides including culture and time zones.

For a given team within a service provider’s organisation of an enterprise client, there are three kinds of teams within the same IT function that they need to collaborate with:

  1. The retained IT team from the enterprise side
  2. Other teams within the same service provider organisation
  3. Other teams in the same function with other service provider organisations

The above are within the same IT function. The same then applies to teams across other IT functions (cross-function dependencies). So, there is a lot happening under the surface and some of these look like any other dependencies – but the undercurrents and behavioural motivation drivers vary based on a specific team’s situations.

The key to integrating such teams (and I am not getting here into what to outsource and what to retain) is to ensure:

  • These teams are aware of each other and their respective work. There are dependencies within teams and then those outside teams.
  • The teams have integration points functionally, operationally and strategically. In extreme cases the users/business have introduced team members on either side of the fence as they navigated the “IT labyrinth” to get services they need.
  • At some point, the metrics for measuring service quality should be integrated and each contributing component (internal and external) are split to see how gaps and improvements are being driven. Most service providers have committed schedule and cost objectives along with SLAs for operations. However internal retained organisations often do not have this and this poses a good challenge for the CIOs when they look at integrating these teams. If there are multiple service providers then it gets into the realm of classic service integration (across retained teams and the various providers).

The top management should ensure that the mid-level leadership, along with the top leadership, across all these teams are formally connecting and not overlapping each other’s areas of work. Many times the retained teams need to make an extra effort to connect, understand and even guide the work being done by the service provider teams to ensure their work is aligned to the business requirements which the retained teams know the best. Empowering them with such decision-making and execution goes a long way in helping enterprises build a robust ecosystem consisting of insourced and outsourced teams working seamlessly (or practically speaking, almost seamlessly!).


About The Author

Ashutosh Agarwal's picture

Ashutosh (Ash) Agarwal has been in the field of IT outsourcing for over two decades. He brings immense experience in the field of sales, consulting and delivery of outsourced IT services. Ash is a certified Robotic Operating Model Architect and an AWS Certified Solutions Architect Associate. Over the years Ash has been in roles across sales, product management, program management, consulting and customer success. He has led complex global outsourcing programs in his assignments at TCS and IBM and later co-founded a consulting firm to help customers with offshore leveraged outsourcing programs. He has worked in various geographies including North America, UK and India. Currently Ash is working as a Customer Success Director with Blue Prism, a leading Intelligent Automation company. In his spare time he is into long distance running and likes to go for at least one Himalayan trek every year. He can be reached through this LinkedIn page at